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office. Please note that the identity number cannot be included in the identity card issued by the Ministry for Foreign Affairs. The identity number can be included in a driving license issued by the Finnish authorities in cases where a foreign driving license needs to be changed into a Finnish driving license.
The identity number is personal and it will be valid indefinitely. The number may not be transferred to another person. The register office must be informed of the person´s final departure from Finland. A free-form notification should be done directly to the register office by the person concerned in writing. As the signature of the person is required for this notification it is advisable to send a scanned notification to the register office by e-mail.
In case a person will return to Finland for a second posting later the same identity number will continue to be valid. If the person will need a new certificate of the identity number he/she should visit the local register office and present his/her passport and the identity card of the Ministry for Foreign Affairs. Also an update of the person´s address should be done personally at the register office.
Personal and address data contained in the Population Information System is also used for e.g. updating of customer registers, market research, opinion polls and direct advertising. Everyone has the right to forbid the disclosure of his or her personal information by the Population Information System for these purposes. Disclosure can be forbidden by completing a form “Non-disclosure of personal information”.
The technical identity number does not have a constitutive effect on the rights of the staff members and their family members which arise from international agreements and the Finnish legislation e.g. concerning social security benefits or domicile. The purpose of the identity number is merely to identify the person in situations where an identity number is used for identification purposes and for checking the person´s legal capacity.
The forms are available at the register office and on the web site of the Population Register Centre at http://vrk.fi/en/non-disclosure-of-personal-information1
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